Build your own powerful apps. Apps create and organize records. To give your records all kinds of context - add fields like: due date, task owner, helpful URLs, last modified timestamps, etc. Then use these fields to filter, sort, and search your data.
💡 THIS ARTICLE COVERS
1. Basic fields
Single line text - Best for short content, such as titles, names or keywords.
Multiple line text - Basic text with rich text styling options. Great to keep notes or prepare a meeting agenda. Learn more about →
Single select - Select one option from a list of predefined options. Learn more about →
Multiple select - Choose one or more options from a list of predefined options. Learn more about →
Date - Essential for setting project deadlines and scheduling meetings since it allows you to enter a date and optionally a time.
Member - Add members to records so that tasks can be assigned and responsibilities can be seen.
Files - Add images, documents, or other files which can then be viewed or downloaded.
Image - Display images in different layouts and sizes in your record.
Checklist - Create subtasks to break up the work of a record into smaller parts. Learn more about →
Number - Enables you to hold any numeric values with options to set a certain precision or show a unit symbol. Learn more about →
Link - Add hyperlinks to any website and show rich previews using a link field.
Location - Enter the address of a specific location and see it on a geographic map.
Email - Save multiple email addresses and send an email directly to one of these addresses.
Phone - Store multiple phone numbers and start a call directly to one of these numbers.
2. Advanced fields
Status - Get an instant overview of where things stand and to show their completion state in your focus. You can only have one status field per app, use a single select field instead. Learn more about →
Relation - To reference records, you can easily link one or more apps together with a relation field.
Calculation - Run all kinds of calculations and functions based on other fields within an app, as well as fields within referenced apps. Learn more about →
Unique ID - Generate a unique, automatically incremented number for each record.
Created on - Automatically shows the date and time that each record was created.
Created by - Automatically shows the user by whom each record was created.
Last modified on - Automatically shows the date and time that each record was created.
Last modified by - Automatically shows the user by whom each record was last modified.
3. Customize fields
a) Add a new field by clicking the +. This will bring up a menu where you can select a field type.
As you add a new field (click the "+" icon) or edit a saved field (click the "pen" Icon), the menu to the field settings opens. It gives you these options:
Change the field name for an individual naming
Customize General settings for each field types
Required field: decides whether entering field value in the field is necessary
Hidden if empty: the field will disappear if it has no value in it.
Always hidden: the field will not show up at the record
Show help text: to explain the valid uses for the field
💡Note: When you hide fields, they get aggregated in a single menu item at the top of the record. You can click this to easily show any hidden fields.
For some fields, select specific Field type settings - here a few examples
Single or multiple select field: Layout settings like dropdown list, inline or list
Date field: Include time, include end date, show in calendar
Checklist field: Show checklist items in focus, hide completed checklist items
Number field: Show thousand separator, Show unit symbol as prefix or Show unit symbol as suffix - this is a great way to give our number a intended use
b) After you created a field:
Rearrange fields: Change the order in which your fields appear in your record by using Drag & Drop. Now you can change the order for Unique ID, Checklist Created on, Created by, Last modified on, Last modified by and Attachment as they are own field types.
Delete field or Duplicate field: Click the "..." icon of each field types, this menu brings up these options.
4. Edit field values
Any data put into a field is called a value. There is a different way to edit values for each type of field in order to keep things simple. Here are just a few examples:
In Single and Multiple line text fields, you can add texts, numbers or special characters. Within multiple line you can give your text a layout. To open the menu simply highlight the text or type "/". Write ":" and start typing the name of an emoji to choose one e.g. :tada (=🎉 )
For Date fields, clicking to add data will bring up the date picker, where you can select the day relevant to the record - for example a due date or deadline.
For Single or Multiple select fields, you'll be prompted to add options by typing or by clicking on one option. Single allows you to select one option, multiple more.
In a Member field, you can tag yourself or members of your organization.
For Attachment fields, clicking on the field provided will prompt you to upload a file. You can also drag a file from your computer into the field to upload it.
Values automatically appear for these properties: Created on, Created by, Last modified on, Last modified by.
You can simply type (or paste) values for Link, Email, Phone, Number fields, just like you would for a text field.
Editing values for Relation and Calculation field requires multiple steps.