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Share your work - by sharing your workspace

Share your work - by sharing your workspace

#workspace #share
Julia Anderson avatar
Written by Julia Anderson. Updated over a week ago

Here is a quick overview of how to share entire workspaces with selected people, your whole organization, or the entire web. Just as you like.

For every workspace, there are three different workspace share levels:

  • Full access - can edit, structure and share

  • Can edit - can edit, but not structure and share

  • No access

If you wish to share a workspace, make sure you have full access permissions and only share a workspace once it is ready.

Currently, there are two levels of permissions in Tape's hierarchy structure. The organization and each workspace individually. To learn more about the hierarchy structure in Tape, click here.

Share your work with selected people

Your work can be shared with specific people inside your organization, for a new workspace, or for an existing one.

  • Start to create a new workspace by clicking on the + on the left sidebar. Choose at this menu a Workspace name, Workspace icon, the share option Invite only and click the button Create. At this point, only you as the creator have access to this newly created workspace

  • Build your workspace by creating apps, editing workspace descriptions or settings, etc.

  • Go to the Share button at the top middle of your screen, next to the search

  • Click on Add people or emails and select one or more people you wish to share your work with

  • Search by typing the member name of your organization and/or

  • Enter the person's email address in the space provided - in this way you can invite a new person to your organization

  • By default, the share option is Full access and can be changed to the access level Can edit from the dropdown

  • Click Invite to share your workspace with your selected people

💡 If you created the new workspace using Choose from templates is a good starting point. By default, the workspace template will be shared with all organization members with full access. This can be changed immediately after clicking on the Use button.

Share your work with every one of your organization

Your work can be shared with all your organization's members at the same time, during creating a new workspace, or for an existing one.

During creating a new workspace:

  • Tap on the + button at the left sidebar and choose one of the following options:

    • Tap Choose from templates is a good starting point. By default, the workspace template will be shared with all organization members with full access. This can be changed immediately after clicking on the Use Button

    • Tap New workspace to start from scratch. Choose at this menu a Workspace name, Workspace icon, and choose one share option from the dropdown:

      • Everyone at Tape has full access or

      • Everyone at Tape can edit

  • Click the button Create to share your new workspace with all organization members

For an existing workspace:

  • Go to the Share button at the top middle of your screen, next to the search

  • Click on the dropdown menu next to "Everyone" at Tape and choose one of the share options:

    • Full access or

    • Can edit

Share your work with the web

Turn any workspace into a public page and update it live via records. When your Tape workspace is public, anyone - who knows the unique URL - can read it. Embedding the unique URL into your website for example just like our published roadmap.

To share your workspace with the web:

  • Click on the Share button at the top middle of your screen

  • Toggle on Share to web in the top right corner of the menu - from now on the workspace is public

  • Click Copy link to share your workspace, send the unique URL to everyone or use it to embed on a website

  • In addition: Toggle on Allow duplicate as template

💡 Tape partners use Share to web to transfer apps from one Tape organization to another. Duplicate content and structure. Move all apps into one workspace by drag & drop, including record field values and relations fields to apps within the same workspace.

Change workspace share settings

Go to the Share button at the top middle of your screen, next to the search, and change the settings you want at any time.

Learn more about how to invite people and manage members in your organization here.

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