Database fields add all kinds of context to your database records, like due dates, task owners, relevant URLs, last edited timestamps, and more. Use these fields to filter, sort, and search your data.
Types of database fields
We’re in the process of rebuilding all fields for the new record.
Check the list of fields currently available in the new record on the Tape's community →
Field | Description |
Single line text | Best for short content, such as titles, names or keywords. |
Multi line text | Add text that can be formatted. Great for summaries, notes, and descriptions! |
Single select | Choose one option from a list of tags. Useful for categorization. |
Multi select | Choose one or more options from a list of tags. Useful for tagging items across multiple categories. |
Status | Track this record’s progress using status tags categorized by Completed or Incompleted. |
Files | Upload files and images for easy retrieval. Useful for storing documents. |
Images | Display images in different layouts and sizes in your record. |
Member | Tag a person in your Tape organization. Useful for assigning tasks or referencing relevant team members. |
Date | Accepts a date or a date range (time optional). Useful for deadlines. |
Number | Accepts numbers. These can also be formatted as currency. Useful for tracking counts, prices, or completion. |
Checklist | Create subtasks to break up the work of a record into smaller parts. |
Link | Accepts a link to a website and opens the link in a new tab when clicked. |
Accepts an email address and launches your mail client when clicked. | |
Phone | Accepts a phone number and prompts your device to call it when clicked. |
Location | Enter the address of a specific location and see it on a geographic map. Learn more |
Calculation | Run all kinds of calculations and functions based on other fields within an database app, as well as fields within referenced database apps. |
Relation | Connect database apps. Useful for connecting records across your organization. |
Unique ID | Automatically creates a numerical ID for each record. IDs are unique and cannot be manually changed. |
Created on | Records the timestamp of an item's creation. Auto-generated and not editable. |
Created by | Automatically records the person who created the item. Auto-generated and not editable. |
Last modified on | Records the timestamp of an item's last edit. Auto-updated and not editable. |
Last modified by | Automatically shows the user by whom each record was last modified. Auto-updated and not editable. |
Create a field
To create your first field in a database,
Open any record. In
tablesandlists, hover over a row and click anywhere. Inboards, click anywhere on the card.Click the ••• button in the top right.
Select Unlock record.
Click
+icon, appears in the left margin whenever you hover over a new line or just write/commands: The fastest way to add field blocksChoose from the list a field
Edit fields
Every field block has a ⋮⋮ icon in the left margin - we call this the block handle. It appears when you hover over the field. Click it to open a menu of actions you can take on the field block:
Edit field: Change the field’s name, type, and settings. You can:Toggle whether it’s Required
Set a Default value
Adjust field Access
Duplicate or Delete the field
Edit style: Control how your field looks. You can:Choose a style set (Default, Outlined, Filled, or Custom)
Set the size, label position, and placeholder text
Show or hide the field icon
Customize label behavior
Display options: Choose when and how this field appears. Options include:Required — synced with field settings
Always show
Hide when empty
View only
Always hide
Top and Bottom description: Add context above or below the field. Helpful for instructions or examples.Turn into: Transforms the block into another type of blockDuplicate field: Makes an exact copy of the field.Delete field: Pretty self explanatory.Rules: e.g. show or hide blocks based on user input.
There’s so much more to explore in your field settings and you can use the block handle to drag and drop the field to a new position in your layout.
Edit field values
Any data put into a field is called a value. The way you edit values is different for each type of field. Here are just a few examples:
In Single and Multiple line text fields, you can add texts, numbers or special characters. In Multiple line fields, you can also format your text — just highlight it to open the formatting menu.
For Date fields, clicking to add data will bring up the date picker, where you can select the day relevant to the record - for example a due date or deadline.
For Single or Multiple select fields, you'll be prompted to add options by typing or by clicking on one option. Single allows you to select one option, multiple more.
In a Member field, you can tag yourself or members of your organization.
For Attachment fields, clicking on the field provided will prompt you to upload a file. You can also drag a file from your computer into the field to upload it.
Values automatically appear for these properties: Created on, Created by, Last modified on, Last modified by.
You can simply type (or paste) values for Link, Email, Phone, Number fields, just like you would for a text field.
Editing values for Relation and Calculation field requires multiple steps.